Job Description

Job Title: Executive Assistant / Senior Administrator

Location (city, state): San Francisco, CA (Hybrid)

Industry: Professional Services / Consulting

Pay: $91,000 – $99,000 / year base

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About our client:

Addison Group is partnering with a globally recognized professional services firm that supports complex, high-level client engagements. The organization is known for its collaborative culture, high standards, and strong operational support for senior leadership. This role is a key hire supporting top executives and ensuring seamless day-to-day operations.

Job Description:

This is a high-level Executive Assistant / Senior Administrative role supporting multiple senior leaders, including international stakeholders. The position blends traditional executive support with coordination of projects, documents, and light financial processes. It requires a polished, adaptable professional who can operate effectively in a fast-paced, client-facing environment.

Key Responsibilities:

• Manage complex calendars and coordinate domestic and international travel
• Support 2–3 senior leaders with day-to-day administrative needs
• Prepare, edit, and format documents and presentations (Word, PowerPoint)
• Assist with billing, invoicing, and expense tracking
• Coordinate meetings, events, and client interactions with professionalism
• Partner cross-functionally with teams such as finance, legal, and marketing
• Handle ad hoc requests and shifting priorities in a dynamic environment

Qualifications :

• 3+ years of experience in an Executive Assistant or senior administrative role
• Experience supporting multiple senior stakeholders simultaneously
• Background in professional services environments (consulting, legal, finance preferred)
• Strong attention to detail and organizational skills
• Excellent written and verbal communication
• Ability to adapt to different working styles and priorities

Additional Details:

• Hybrid schedule: 3 days onsite
• Standard business hours with occasional flexibility as needed
• Exposure to global teams and cross-time-zone collaboration
• Interview process includes phone screen, skills assessment, and multiple interview rounds

Perks:

• Opportunity to support high-level executives on impactful work
• Collaborative, high-performing team environment
• Exposure to both internal operations and client-facing responsibilities
• Stable organization with strong culture and leadership
• Opportunity to expand scope and responsibilities over time

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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